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THE CASINO CHIP & GAMING TOKEN COLLECTORS CLUB, INC. JUNE 18, 2008
I. PURPOSE;
These By-laws are intended to supplement the Club’s Constitution, and to govern the operation and conduct of the Club’s business.
II. OFFICERS AND THEIR RESPONSIBILITIES
A. PRESIDENT
1. Preside at all officially called Club meetings;
2. Appoint all committees and chairmen, an A.N.A. Club Representative, Historian, Magazine Editor, Convention Chairman, Election Chairman, Advertising Manager, Publicity Chairman, Librarian, Claims Director, and such other positions and offices as shall from time to time become desired by the President and/or Board of Directors, and to designate such committees as standing or ad hock; and
3. To conduct the business of the Club, with the advice and counsel of the Board of Directors.
B. VICE PRESIDENT
1. Act in the absence of the President at all meetings;
2. Act as chairman for educational and special events, and
3. Perform additional duties as directed by the President or the Board.
C. SECRETARY
1. Conduct the Club’s official correspondence and serve as the Club’s prime contact on all inquiries;
2. Act as Secretary to the Board of Directors by taking and maintaining all official minutes of Board meetings and official Club meetings, and preparing or causing to be prepared official documents.
3. Perform additional duties as directed by the President or the Board.
D. MEMBERSHIP OFFICER
1. Process new membership applications, assign membership numbers and issue membership cards;
2. Maintain the Club computer database and publish periodic membership directories;
3. Print mailing labels for the quarterly magazine and other Club mailings and provide sets of labels to the Editor;
4. Issue annual call for dues renewal and receive all payments of same;
Forward all dues payment received promptly to the Treasurer; and
Perform additional duties as directed by the President or the Board.
E. TREASURER
1. Record all income received. All payments made shall be evidenced by receipts, written certification of payment or canceled checks. All payments must be made by check when possible. All accounts are required to have the signatures of two (2) officers for disbursements and must be designated with the banking institution as a “two signature required” account;
2. If necessary, maintain a petty cash fund not to exceed $250;
3. Prepare quarterly financial reports for publication in the official Club magazine, summarizing income, expenses, assets and liabilities, and submit an annual financial report to be reviewed with the membership at the annual convention meeting each year;
4. To have all accounts and records available for auditing and to personally be available to answer questions during the first quarter of each calendar year. The Audit Committee shall consist of at least three (3) Club members appointed by the President, plus the President. The written report by the Audit Committee shall be presented to the membership in the Club magazine issue following the audit;
5. Establish and maintain a separate interest-bearing account for the deposit of Life Membership dues, to maintain Life Member benefits. Funds deposited into such account shall not be used for any other purpose; and
6. Perform additional duties as directed by the President or the Board.
7. No part of the net earnings of the organization shall inure to the benefit of any member, trustee, director or officer of the organization, or any private individual (except that reasonable compensation may be paid for services rendered to or for the organization), and no member, trustee, or officer shall be entitled to share in the distribution of any of the organization’s assets upon the dissolution of the organization.
what if i voted twice then am.....
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