I think you are missing something.
Carlos was there to sell his own material. Nothing to do with the club. Nothing to do with gaming.
He told me he made out okay in both years.

I was asked if they could have a table and they were provided with one FOC.
There was never a request regarding accomodation or expenses in any case. Until a week before the convention, neither of them were even coming.
Tracy told me they already had free accomodation.

I think you are WAY short of all the facts.